Cartersville Middle School: A 1999 Georgia School of Excellence
Congratulations to all Cartersville Middle School students, parents, faculty, staff on being selected a 1999 Georgia School of Excellence. This is a tremendous accomplishment for the school and the community. The faculty and staff's dedication to providing an excellent education for the students of Cartersville Middle School is clearly evident. On Thursday evening, February 25, 1999, in Atlanta, Linda Schrenko and the State Board of Education will host a banquet honoring the 1999 Georgia Schools of Excellence.

Special recognition is given to the following individuals for serving on the CMS School of Excellence writing committee: Ms. Karan Evans, Chairperson; Ms. Cindy Allen, Mr. George Bickert, Ms. Betty Black, Mr. Jim Cagle, Ms. Paige Gilbert, Mr. Beasey Hendrix, Ms. Rita Mashburn, Ms. Myrtle Waits.

-Adopted Agenda; Approved a Joint Agreement Resolution between the Bartow County Board of Education and the Cartersville City Board of Education for the students of the city schools to participate in the Bartow CrossRoads Academy; Received presentation of System Financial Report by Mr. Richard Dyke, Finance Director; Received presentation of School Financial Reports by Principals; Received presentation of the Maintenance Report by Mr. James Surratt, Maintenance Director; Approved Schools and System Financial Reports and Maintenance Report as presented.

1. Approved Board Minutes of November 9 and November 23, 1998.
   
2. Approved overnight and/or out-of state field trip request:
   -Ms. Gwen Stephens, faculty sponsor, four CMS 6th grade chorus students, State Sixth Grade Honor Chorus, Athens, GA, March 26-27, 1999.
   -Ms. Jeri-Lyn Flowers, faculty sponsor, eight CMS students (Academic Bowl Team), Georgia History Quiz Bowl, Georgia Southern University, March 10-11, 1999.
   -Ms. Carolyn Thompson, faculty sponsor, CHS CloseUp, Washington, D.C., January 18-23, 1999.
   
3. Approved the following Disciplinary Tribunals:
   -November 2, 1998 @ 9:00 a.m.
   -November 12, 1998 @ 9:00 a.m.
   
4. Approved rejecting all bids submitted for constructing a new outside school sign for Cartersville Middle School and re-bidding at a later date.
   

(Committee Reports and Recommendations appear in Work Sessions; only Committee Recommendations at Board Mtgs.)
-Technology Committee, Mr. Richard Odom, Chrm.: Approved the Cartersville City Schools Technology Plan for FY 1999-2001 to be submitted to the Georgia Department of Education (GDOE); Approved the system’s discontinuance of the GDOE’s Genesis system for student and financial accounting, effective July 1, 1999, and replace the Genesis system with the Software Systems Unlimited, Inc. (SSUI), pending appropriation of funds through a recommendation of the Finance Committee and approval by this board of education. The SSUI system shall include three software applications: a Financial Information System, a Student Information System, and a School Based Accounting System. Total cost of $92,500. to be paid with $50,000. from Round2 SPLOST funds plus $42,500. in transfer funds from the FYE June 30, 1998, ending balance.
Information: By discontinuing the state’s Genesis system, the school system assumes the financial responsibility for meeting the state’s requirements for financial and student accounting. By assuming this responsibility, the Cartersville City Schools will become a “black box” system. Of the 180 school systems in Georgia, 39 are “black box” districts. Black box systems are financially responsible for their own repairs and upkeep of their equipment and software.

-Finance Committee, Ms. Beth Mathison, Chrm.: Approved receiving the City of Cartersville Board of Education, Comprehensive Annual Financial Report, for the Fiscal Year Ended June 30, 1998, as prepared by the independent auditor, Williamson & Co. CPA’s.; Amended the FY99 Cartersville School System Budget by transferring from the FYE June 30, 1998, ending balance the sum of twenty-five thousand dollars ($25,000.) to be appropriated to the FY99 Cartersville School System Budget for Student Transportation (Function Code 2700); Amended the FY99 Cartersville School System Budget by transferring from the FYE June 30, 1998, ending balance the sum of forty-two thousand five hundred dollars ($42,500.) to be appropriated for the purpose of purchasing the Software Systems Unlimited, Inc. (SSUI) student and financial accounting systems, as recommended by the Technology Committee. The $42,500. to be appropriated in the FY99 Budget as follows: $19,205. to Function Code 2400, School Administration and $23,295. to Function Code 2500, Support Services - Business; Amended the FY99 Cartersville School System Budget to create a new “General Fund Reserve” line item in the FY99 Cartersville School System Budget and subsequent annual school system budgets thereafter; Transfered the remaining FYE June 30, 1998 adjusted Fund Balance Unreserved of two hundred seventy-one thousand six-hundred sixty-five dollars ($271,665.) to the newly created “General Fund Reserve;” and Adopted FY2000 Budget Preparation Calendar as presented below:

City of Cartersville Board of Education
FY2000
Budget Preparation and Millage Setting Calendar

March 17 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
March 24 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
March 31 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
April 14 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
April 28 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
April 29 6:00 pm Called School Board Work Session, Board Annex, 140 Douglas St.
Finance Committee conducts informal budget hearing with BOE
First Public Hearing on Tentative Budget with Public Comment
May 03 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
May 06 7:00 pm School Board Work Session, Board Annex, 140 Douglas St.
Finance Committee conducts informal budget hearing with BOE
Second Public Hearing on Tentative Budget with Public Comment
May 10 7:00 pm Regular Monthly School Board Mtg., Board Annex, 140 Douglas St.
BOE adopts Tentative FY2000 School System Budget
May 20 & 27 Advertise Tentative FY2000 Budget in legal organ
June 07 6:00 pm Finance Committee Mtg., School Board Office, 310 Old Mill Rd.
Final Budget recommendation decision
June 10 7:00 pm Regular School Board Work Session, Board Annex, 140 Douglas St.
Finance Committee conducts informal budget hearing with BOE
Third Public Hearing on Tentative Budget with Public Comment
Budget recommendation from Finance Committee
June 14 7:00 pm Regular Monthly School Board Mtg., Board Annex, 140 Douglas St.
Fourth Public Hearing on Tentative Budget with Public Comment
FY2000 Budget Adoption vote
After City of Cartersville Real and Personal Property Digest is certified by the Tax Commissioner

August TBD Board will vote to recommend the rate of tax levy and
transmit same to City Council

August TBD City to advertise M&O Millage and Bond Millage


-Policy Committee, Mr. Matthew Hill, Chrm.: Approve the following board policies: Policy LDD, Federal Government, local revision; Policy GCRD, Overtime, local revision; Policy DFE, Short Term Notes, charter revision; Policy IHF(4), Graduation Requirements, p.5 and p.9, state revision.

-Approved the reappointment of Dr. Harold T. Barnett, Superintendent of Schools for the Cartersville School System, by ballot vote, to a three-year employment contract commencing July 1, 1999 and ending June 30, 2002.

-Approved the certified employment of those individuals listed below for the 1998-99 school year, with such employment initially being temporary until such time as their criminal record check is completed and the report is satisfactory to the Superintendent, pending required professional certification, and pending release of contract:
-Ms. Lori Jean Wilson, CPS Special Education Teacher